Please see the job description below. Interested candidates should apply here:
The Town of Webster Board of Health has an immediate opening for a 19 hour a week clerk position. This position provides administrative support to the Health Director in a fast-paced and constantly changing environment. Work often involves public contact and effective coordination with other Town departments and outside organizations. Work requires sound exercise of judgment, initiative, and discretion based on knowledge of administrative or operating policies and procedures. The clerk would perform duties under only limited supervision.
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical to the position.)
Responsible for generating all letters and applications for all new and existing licensing including reviewing applications and collecting necessary fees and issuing annual permits. This includes updating and tracking all changes for existing and new establishments.
Provides information on policies, programs, services offered, license and permit application procedures, and similar matter to public and others outside the agency or office. Assists others in complying with departmental requirements by explaining forms, data needs, timetables, fees, etc.
Refers unusual matters or complex issues to the department head for further review.
Maintains a variety of financial information such as Health Accounts, Revenue Accounts and various other spreadsheets related to licensing. Also utilizes a computer-based program to manage licensing and permitting. Generates all necessary reports.
Types correspondence and prepares and posts agendas. Attends all required evening meetings and records the meeting minutes
Prepares payrolls and time sheets.
Prepares formal legal notices and maintains legal documents, as may be appropriate.
Assists in preparation and compilation of material related to special reports, surveys, correspondence, newsletters, registration procedures, and other similar items; coordinates publication and distribution of the same.
Maintains and updates various schedules, lists and filing system for office records, recorded in either manual or electronic format. Complies standard reports from data collected for submission to other local, State and Federal offices. Maintains customer service and client lists for various programs and service offerings.
Assists in maintaining and updating bylaws and regulations.
Receives and screens telephone calls and welcomes office visitors. Responds to inquiries, complaints and handling routine matters and directs unusual matter to the Health Director or appropriate authority.
Promotes and maintains responsive community relations.
Various other duties as required.
High school graduate or equivalent, at least three years’ experience in office or business setting.